HIPAA Privacy Notice

Note: This HIPAA Privacy Notice applies only to clients receiving services from HeartJoy Transformation that involve health-related or medical information protected by law. If you are visiting our site, signing up for our email list, or attending non-clinical events, please see our general Privacy Policy instead. 

Last Updated: August 2025

This notice describes how medical information about you may be used and disclosed, and how you can access this information. Please review it carefully.

We respect your privacy and are committed to protecting your health information. This notice applies to any protected health information (PHI) that we create, receive, maintain, or transmit in connection with your care.

       1. Our Responsibilities 

• We are required by law to maintain the privacy of your PHI.
   
• We must provide you with this notice and follow its terms.
   
• We will notify you in the event of a breach of your unsecured PHI.
   

We may use and disclose your PHI without your authorization for the following purposes:

• Treatment: To provide, coordinate, or manage your care.
   
• Payment: To obtain payment for your care from you or a third party.
   
• Health Care Operations: For quality assessment, training, auditing, and administrative purposes.
   
• Public Health & Safety: As required by law, including reporting abuse, neglect, or certain diseases.
   
• Legal Requirements: In response to valid legal requests, court orders, or law enforcement.
   
• Workers’ Compensation: As authorized for benefits related to work injuries.
   
• Other Disclosures Permitted by Law: For organ donation, research (under strict oversight), and to prevent serious threats to health or safety.
   

We will obtain your written authorization before using or disclosing your PHI for:

• Marketing purposes (with limited exceptions)
   
• Sale of PHI
   
• Most uses and disclosures of psychotherapy notes
   

You may revoke your authorization at any time in writing, except to the extent we have already relied on it.

You have the right to:

• Access & Copies: Request to inspect or obtain a copy of your PHI.
   
• Amendments: Request corrections to your PHI if you believe it is inaccurate or incomplete.
   
• Restrictions: Request limits on our use or disclosure of your PHI.
   
• Confidential Communications: Request communication in a specific way (e.g., at a different address).
   
• Accounting of Disclosures: Request a list of certain disclosures of your PHI made in the past six years.
   
• Paper Copy: Request a paper copy of this notice at any time.
   

We reserve the right to change this notice and make the revised notice effective for PHI we already have and any we receive in the future. The most current notice will be posted on our website.

If you believe your privacy rights have been violated, you may file a complaint with us or with the U.S. Department of Health and Human Services (HHS). We will not retaliate against you for filing a complaint.

Contact:
HeartJoy Transformation, LLC
P.O. Box 7902, Chandler, AZ 85246
Email: heartjoytransformation@gmail.com
Phone: 602-688-2632

To file a complaint with HHS, visit:
https://www.hhs.gov/ocr/privacy/hipaa/complaints/